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<h4>Thank you for your interest in a career at NeighborHealth, formerly East Boston Neighborhood Health Center!</h4>Everywhere you turn, you can feel the immeasurable level of enthusiasm here at NeighborHealth! We are one of the largest community health centers in the country, supporting the greater Boston area and focusing on the well-being of our patients and local community. From the nurses and physicians on the front line of patient care, to the managers who lead and guide our staff, to the many support roles that keep our facilities running smoothly - everyone plays a vital role in improving medicine for our patients.Interested in this position? Apply online and create a personal candidate account!Current Employees of NeighborHealth- Please use our internal careers portal to apply for positions.To learn more about working at NeighborHealth and our benefits, please visit out our Careers Page.Time Type: Full timeDepartment: Family MedicineAll Locations: East BostonPosition Summary: We are seeking a dedicated and customer-oriented Receptionist to join our Family Medicine team. In this role, you will play a vital part in ensuring the smooth operation of our office by providing administrative support and exceptional service to patients and staff. Schedule: Monday - Friday, 8:00 AM - 5:00 PM, with evening/weekend/holiday rotation as needed.Essential Duties and Responsibilities:<ul><li>Interacts with patients or other staff in a professional and respectful manner, which reflects the needs and concerns of the individual. Consistently provides excellent customer service and makes patients feel welcome. Maintains a positive attitude. Uses communication devices appropriately.</li><li>Promotes a sense of “teamwork” through demonstration of self-direction and self-motivation. Solves problems independently or knows when to seek consultation.</li><li>Checks out patients in the computer before the end of each day and enters requested follow-up, referral, and/or X-file appointments upon check-out. Reviews After Visit Summary instructions with the patient as needed. Prints additional labels as needed.</li><li>Responsible for early am chart preparation and other opening/closing procedures.</li><li>Uses computer to schedule, cancel and confirm appointments, to request records, to pull up and print information, to manage X-file appointments and to communicate by email or staff message.</li></ul>Qualifications and Requirements:<ul><li>High School Diploma or GED</li><li>At least one year in a medical office setting</li><li>Demonstrated personal computer skills in a Windows environment required. Medical Terminology preferred</li><li>Bilingual Spanish skills required</li></ul>Benefits:<ul><li>MEDICAL, DENTAL, AND VISION COVERAGE</li><li>LIFE AND DISABILITY INSURANCE</li><li>401(K) RETIREMENT PLAN</li><li>TUITION REIMBURSEMENT</li><li>FLEXIBLE SPENDING AND TRANSPORTATION ACCOUNTS</li><li>PAID HOLIDAYS, VACATIONS, SICK, AND PERSONAL TIME</li><li>GENEROUS STAFF DEVELOPMENT BENEFIT</li><li>EXCELLENT MALPRACTICE COVERAGE</li><li>PET INSURANCE</li><li>FREE PARKING</li><li>AND MUCH MORE</li></ul>Starting at $18.00, and up to $27.00 based on experience

East Boston Neighborhood Health Center

Practice Secretary

Facilities Administrator (Corporate Chauffeur Program)SummaryThis supervisory position is the Administrator of the Corporate Chauffeur Program in the Facilities Department. The Corporate Chauffeur Program is of paramount importance to the continued growth and success of our organization. The Chauffeurs are the face of the company and are often the first employee a visitor or potential new hire will meet in person. This role works with Travel &amp; Conference and other event planners and guests to schedule rides for employees and visitors to and from the National Life Group campus in Montpelier, to and from the airport, and to and from restaurants or events. The trips can happen any time, including early mornings, evenings and on weekends.During slower times when there is not much travel, this position may provide assistance to other Sections of the Facilities team. Work may include assistance with maintenance and monitoring of security systems and records, assistance with management of landlord and tenant relations, and assistance with procurement and management of service providers, among other duties. The incumbent reports to the Head of Security.ResponsibilitiesIndividual responsibilities will vary but may include some or all of the following:<ul><li>Administer the Corporate Chauffeur Program<ul><li>Coordinate requests for rides, coordinate and schedule drivers, monitor daily status and manage last minute changes</li><li>May be asked to be “on call” after hours and weekends for last minute changes and late arrivals. Note that “on call” hourly employees receive a stipend for being “on call”.</li><li>Maintain a database of who is where and when regarding travel accommodations</li><li>May fill in as a corporate chauffeur when needed.</li></ul></li></ul> <ul><li>Maintain and monitor Security System and records<ul><li>Add access for new employees</li><li>Remove access for terminated employees</li><li>Update records for such things as lost cards, broken cards, new vehicles or new toll tags</li><li>Periodic reconciliation between security system and HR database</li><li>Maintain and order stock of access cards, sleeves and lanyards as needed</li></ul></li></ul> <ul><li>Management of Landlord and Tenant Relations<ul><li>Assist Facilities Director of Real Estate Management with daily interactions with Landlord or Tenants</li><li>Assist Facilities Director of Site Management with invoicing Tenants for work performed. Will require follow up to ensure invoices have been paid</li></ul></li></ul> <ul><li>Procurement and Management of Service Providers<ul><li>Assist the Facilities Department Directors with research, communication, procurement, and daily interactions with service providers, which may include food service, janitorial service, phone, copier, internet or other</li></ul></li></ul> <ul><li>Behavioral - Self-motivated, team player, follows guidelines, treats others with respect. Holds self and others accountable.&nbsp; Communicates effectively.&nbsp; Manages conflict appropriately.</li></ul>Requirements<ul><li>High school graduation or equivalent required. Bachelor’s degree (preferred) in related field.</li><li>Five (5) or more years of work experience in facilities, event planning, project management, or related field.</li></ul>Knowledge, Skills and Abilities<ul><li>Ability to act independently and as part of a team.</li><li>Efficient time management skills required.</li><li>Incumbents must be able to move furniture and supplies, and lift up to 50 lbs</li><li>Knowledgeable in computer operations.</li><li>General knowledge of word processing and spread sheet computer programs.</li><li>Ability to communicate effectively both orally and in writing.</li><li>Ability to maintain confidentiality.</li><li>Ability to establish and maintain effective working relationships.</li><li>Ability to fit into our company culture and embrace it.</li><li>Must be a team player.</li></ul> <h6>The base compensation range represents the low and high end of the range for this position. Actual compensation will vary and may be above or below the range based on various factors including but not limited to qualifications, skills, competencies, location, and experience. The range listed is just one component of our total compensation package for employees.</h6><h6>Other rewards may include an annual bonus, quarterly bonuses, commissions, and other long-term incentive compensation, depending on the position.&nbsp; National Life offers a competitive total rewards package which includes: a 401(k) retirement plan match; medical, dental, and vision insurance; a company funded wellness account for director and below employees; 10 paid holidays; a generous paid time off plan (22 days of combined time-off for non-exempt employees and exempt employees have discretion in managing their time, including scheduling time off in the normal course of business, but in no event will exempt employees receive less sick time than required by state or local law); 6 weeks of paid parental leave; and 6 weeks of paid family leave after a year of full-time employment.</h6><h6>National Life is accepting applications for this role on an ongoing basis and the role remains open until filled. &nbsp;&nbsp;</h6><h6>National Life Group® is a trade name of National Life Insurance Company, Montpelier, VT – founded in 1848, Life Insurance Company of the Southwest, Addison, TX – chartered in 1955, and their affiliates. Each company of National Life Group is solely responsible for its own financial condition and contractual obligations. Life Insurance Company of the Southwest is not an authorized insurer in New York and does not conduct insurance business in New York. Equity Services, Inc., Member FINRA/SIPC, is a Broker/Dealer and Registered Investment Adviser affiliate of National Life Insurance Company. All other entities are independent of the companies of National Life Group.</h6><h6>National Life Group</h6><h6>1 National Life Dr</h6><h6>Montpelier, VT 05604</h6><h6>Social Media Policy&nbsp;</h6><h6>Site Disclosure and Privacy Policy&nbsp;</h6>

National Life Group

Facilities Administrator - Corporate Chauffeur Program

<h4>Introduction</h4> Looking to pursue an entry-level career with the State of Connecticut? Check out this opportunity! The Department of Revenue Services (DRS) Operations Bureau has ten current openings for Connecticut Careers Trainees (CCT) with a target class of Revenue Agent 1. This position is within the Collections Unit of the Collections and Accounts Receivable Management Division. POSITION DETAILS The Connecticut Careers Trainee Program is for a minimum of 1 year to a maximum of 3 years and is based on a how long it will take the candidate to meet the experience and training requirements of Revenue Agent 1. During this&nbsp;training program the candidate will learn the duties of the position which primarily involve doing tax collection over the phone and other related activities. These positions will be located in Hartford, and are full time, 40 hours per week, Monday through Friday. The hours are 8:00 AM to 4:30 PM with an alternative work schedule available after training is completed. The work is currently performed remotely. *Salary Note: During the first year of training, Connecticut Career Trainees with a Bachelor's degree earn $54,388 per year, and Connecticut Career Trainees with a Master's degree earn $56,354 per year. During the second year of training, the salary increases to $62,233 per year. Duties during the training period include, but are not limited to: <ul><li>Logging into a phone system daily to take incoming calls to answer questions about bills, negotiating and setting up payment plan agreements; </li><li>Subsequently, review defaulted payment plan agreements to apply available collection tools to collect taxes from taxpayers through enforcement action;</li><li>Skip-tracing, placing liens and maintaining records in a collection case management system.</li></ul> WHAT WE CAN OFFER YOU <ul><li>NEW:&nbsp;Visit our&nbsp;State Employee Benefits Overview&nbsp;page!</li><li>The opportunity to work for a Forbes top company: 'Forbes'&nbsp;State of Connecticut Ranked One of the Best Employers of 2023&nbsp;- State of CT Receives National Recognition for Offering Job Growth, Competitive Benefits, and Flexible Schedule.</li><li>Professional growth and development opportunities.</li><li>A healthy work/life balance to all&nbsp;employees.</li></ul> Our state has a lot to offer - from fun activities for all ages, to great food and shopping, to&nbsp;beautiful state parks and forests, to our diverse cultures and rich history. Connecticut is a great place to live! Learn more about Connecticut&nbsp;here.&nbsp; ABOUT DRS The mission of the Department of Revenue Services is to instill public confidence in the integrity and fairness of tax collection; achieve the highest level of voluntary taxpayer compliance; continuously improve agency performance; contribute to the fiscal and economic well-being of the state; and provide a positive and professional workplace. For an inside look at how State of Connecticut employees Make an ImpaCT, watch the video below! <h4>Selection Plan</h4> Position-specific notes: Prospective employees of the Department of Revenue Services will undergo a tax compliance check and criminal background check prior to an offer of employment being made. Additionally, all employees of the Department of Revenue Services are prohibited from: <ul><li>Engaging in the preparation of tax returns in exchange for financial compensation;</li><li>Working at a tax preparation service (either as an employee, contractor, subcontractor, self-employed individual or other designation); and </li><li>Working at an accounting firm or similar type of business with responsibility for the preparation of tax returns (either as an employee, contractor, subcontractor, self-employed individual or other designation).</li></ul>Outside business interests and outside employment must also be disclosed prior to an offer of employment being extended. In addition to checking of references and of the facts stated in the application, a thorough background investigation of each candidate will be conducted before persons are certified for appointment. Eligibility to legally work in the United States will be determined as part of the application process. Before you apply: <ul><li>In order to be considered for this job opening, you must meet the Minimum Qualifications as listed on the job opening. You must specify your qualifications on your application.</li><li>The minimum experience and training requirements must be met by the close date on the job opening, unless otherwise specified.</li><li>Ensure that your application is complete and detailed before submitting it. In order to comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process. You will not be able to make revisions once your application is submitted into the JobAps system.</li><li>All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period. It is the candidate’s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception. Requests should be made to&nbsp;<a href="mailto:DAS.SHRM@ct.gov" target="_blank">DAS.SHRM@ct.gov</a>.</li><li>For current state employees, salary calculations are not necessarily comparable from branch to branch but it does not impact your state service credit. </li></ul>Important information for after you apply: <ul><li>This posting may require completion of additional referral questions (RQs). You can access these RQs via an email that will be sent to you after the posting's closing date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). Your responses to these RQs must be submitted by the questionnaire's expiration date. Please regularly check your email and JobAps Personal Status Board for notifications. Please check your SPAM and/or Junk folders on a daily basis in the event an email provider places auto-notification emails in a user's spam.</li><li>Although applicants will receive correspondence via email, as a backup they are also encouraged to sign on to their Personal Status Board on a daily basis to monitor their status, view all emailed notices and complete tasks required in the recruitment process.</li><li>Note: At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position. These documents may include: a cover letter, resume, performance reviews, attendance records, supervisory references, licensure, etc., at the discretion of the hiring agency.</li><li>For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other. </li><li>The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.</li></ul>Questions about this position should be directed to Jake Ferrari at&nbsp;<a href="mailto:jake.ferrari@ct.gov" target="_blank">jake.ferrari@ct.gov</a>. <h4>PURPOSE OF JOB CLASS (NATURE OF WORK)</h4> In a state agency this class is accountable for mastering the skills necessary to satisfactorily complete the training program for a professional position. <h4>EXAMPLES OF DUTIES</h4> <ul><li>In a department or institution receives training in introductory governmental work for development of skills and knowledge in field of public administration in order to qualify for advancement into agency professional positions;</li><li>Performs a variety of increasingly difficult duties as skills are acquired during course of training period;</li><li>Performs related duties as required.</li></ul> <h4>KNOWLEDGE, SKILL AND ABILITY</h4> <ul><li>Oral and written communication skills;</li><li>Ability to <ul><li>acquire knowledge and skills required for the target classification;</li><li>understand, evaluate and solve problems by exercising judgement and logic;</li><li>read, interpret and understand written material;</li><li>perform basic arithmetical computations;</li><li>interpret charts, graphs and tables;</li><li>learn and reason;</li><li>establish and maintain cooperative relations with superiors, associates and general public;</li><li>utilize computer software.</li></ul></li></ul> <h4>MINIMUM QUALIFICATIONS</h4> Candidates must be able to meet the experience and training requirements of the designated job class at the completion of the development program. <h4>PREFERRED QUALIFICATIONS</h4> <ul><li>Bachelor's degree or higher in Business Administration, Management, Marketing, Finance or a closely-related field;&nbsp;</li><li>Experience in a high volume customer service environment;</li><li>Experience negotiating; </li><li>Experience organizing and completing tasks timely;</li><li>Experience communicating with diverse groups through oral and written communication;</li><li>Experience using new computer technology, including the Microsoft Office Suite;</li><li>Experience working effectively remotely.</li></ul> <h4>Conclusion</h4> AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities. <h4>ACKNOWLEDGEMENT</h4> As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes. As such, a job class is not meant to be all-inclusive of every task and/or responsibility.

State of Connecticut

Connecticut Careers Trainee (Administrative & Residual) (40 Hour)(Target Class: Revenue Agent 1)

Title:&nbsp; Administrative Assistant III
Department:&nbsp;Workforce and Community Development
Number of Positions:&nbsp;1
Classification:&nbsp;3/On campus

Position #:&nbsp;651230

Type of Appointment:&nbsp;Full-Time

Pay Rate:&nbsp;$31,200 - $36,680/per year. Pay will be determined based on related work experience above required. To be considered in determining pay, all related work experience must be listed on the application.
Required Documents Needed to Upload at Time of Application:&nbsp;Resume, transcripts and three professional references.
Reference check requirements:&nbsp;

​·&nbsp;&nbsp;&nbsp;Non-supervisory roles: three (3) current or former supervisors
​·&nbsp;&nbsp;&nbsp;Personal references (friends, clergy, customers, relatives) are not considered acceptable references)
Position Summary:&nbsp;The overall purpose of this job is to provide clerical, administrative, and technical support for the management and instructors of Workforce and Community Development, in addition to supporting the registration process for continuing education and workforce training courses and the rental application and invoicing for Pellissippi State’s rooms/physical spaces by non-college affiliated organizations.
Essential Functions:
30% Provide administrative and clerical support to the Executive Director and other directors in the WCD department. Assist with travel authorizations/claims, requisitions and purchase orders, letters of agreement for workforce training, departmental mail distribution, adjunct instructor contracts, maintaining training records, and daily operations of office.
25% Answer phone and/or emails to collect pertinent information from external clients/potential customers to assist in scheduling external rentals for the college’s facilities on four campuses. Provide preliminary information on the details and amenities of requested locations, referring to Event Services for assistance as needed. Collect facility usage applications and upload the initial request in the college’s scheduling software, 25Live.
In conjunction with Event Services, communicate approval of request by sending email detailing arrangements made on behalf of the group/event and estimated costs in an official confirmation of the reservation.
Communicate via email request denials to client, along with an explanation for the reason as it pertains to policies and procedures.
10% Provide customer service in Workforce &amp; Community Development for prospective non-credit students, community members, businesses and industry.
10% Take registration and payment information and process credit card transactions for individuals requesting that assistance in registering for WCD classes. Assist in confirming registrations and payments for third-party online course vendors as needed. Provide receipts or special information as requested by student. Email or mail pre-course assignment materials for specific types of lifelong learning courses.
5% Along with other WCD staff, prepare course enrollment documents for faculty and students (i.e., class roster/attendance sheets, handouts, evaluations, certificates, etc.).
5% Submit invoices to the business office for all rentals at the end of each month.
5% Assist Community Services director in preparation of children’s summer camp programs as requested such as signing in campers, ensuring proper set-up of classrooms to fit camp needs, and other clerical support as needed.
5% Assist with the preparation/design and distribution of the WCD digital newsletter.
5% Other duties as assigned.
Note: The College reserves the right to change or reassign job duties, or combine positions at any time.
Key Results Areas: To promote continuing education/lifelong learning and workforce development courses within the community by providing excellent customer service and administrative support.
To schedule and invoice external rentals for the college’s facilities on four campuses working in conjunction with Event Services.
Job Requirements:&nbsp;
<ul>
<li>A&nbsp;high school diploma or equivalent is required. An Associate’s Degree is preferred.</li>
<li>A minimum 2 years of customer service, administrative, secretarial, or clerical experience required.</li>
<li>2 years of computer use or database manipulation preferred.</li>
</ul>
Part-time work experience is calculated at 50% credit of full-time work experience.
Skills &amp; Abilities: 
<ul>
<li>Must have excellent customer service skills and ability to work with a diverse range of clientele in a fair and consistent manner;</li>
<li>Ability to multi-task while still being detail-oriented;</li>
<li>Ability to work independently and effectively prioritize;</li>
<li>Ability to maintain a positive attitude, remain flexible and able to adapt well to change;</li>
<li>Ability to exercise proper telephone and email etiquette and protocol to communicate clearly and work with college staff on all levels-from upper management to supervising student workers;</li>
<li>Have excellent organizational skills in information and record management;</li>
<li>Be a team player;</li>
<li>Possess knowledge of modern office practices and procedures.</li>
<li>Must be able to learn and become proficient and computer programs quickly (incl. but not limited to 25Live, XenDirect, Office365, Constant Contact, 3rd party vendors (Ed2Go, Protrain, LERN) etc.);</li>
<li>Able to engage in the college’s mission and values.</li>
</ul>
Complexity &amp; Creativity:&nbsp;
Position requires in-depth knowledge of office productivity software in order to function on an effective level, as well as the ability to quickly learn and adapt to using new computer software and technologies.
Responsible for analyzing facility requests and working with event services to make sure all facets are covered to protect both the client and the college’s interests within the scope of the department’s, college’s and TBR’s current policies and procedures.
No foreign language skills or proficiency is required, but some knowledge and respect of different cultures is helpful when working with a variety of organization types. Must have proper use of grammar and punctuation.
Magnitude of Impact:&nbsp;
All of the responsibilities of this position directly support the Workforce &amp; Community Development office’s enrollment goals for lifelong learning and workforce training courses. Positive customer service skills are a must when working with prospective students, community members, and business, industry, and governmental partners.
In the rental registration role of this position, this individual will communicate directly with clients who use college facilities for a myriad of both public and private events, and therefore the decisions/actions of the person in this position influences the College’s success. If a customer has a bad experience with any of the above, the College’s reputation within the community could be in jeopardy; revenue could be lost due to errors.
Responsibility for Accuracy: Typical errors could include mistakes made in posting student registrations or payments, incorrectly billing or posting of facility payments, or omission of an event to be placed in the room scheduling software or for invoicing. Errors are typically caught during the scheduling process by the various directors of the department. Payment posting mistakes are typically caught by other support staff person in office. Invoicing mistakes are typically caught by directors during monthly report reviews or through collaboration with the college’s business office.
Financial Impact: If something is not completed or followed through, it could potentially cost the school money through loss of revenue from a potential/current student or rental client. Responsible for managing supply levels and using materials efficiently and effectively while trying to minimize waste. Responsible for assisting in maintaining security of office machinery and portable equipment used for classes.
Budgetary: Invoicing for external rentals.
Nature of Contacts:
-Academic department heads: To seek approval for specific facility usage or input on facility requests received.
-Accounting department: Regarding invoices or billing issues.
-Facilities staff: To make special requests or check status on services.
-Procurement Services staff: To submit purchase orders, to inquire of procedures, request update on status of outstanding orders.
-Student Account Services staff: To deposit monies collected for classes or facility rentals.
-Marketing and Communications: Support for WCD newsletter &amp; social media posts.
-Human Resources: Instructor contract coordination.
-Campus Police staff and supervisors: To distribute facility usage information and work with Event Services to coordinate special security requests.
-Credit students attending Pellissippi State: Often necessary to give information regarding local campus and site campuses, give directions around buildings/campuses, refer students to appropriate departments for further action/services, and assist in finding/providing faculty contact information and office locations.
-Citizens living locally and long distance: Provide information regarding continuing education/non-credit course offerings and take registrations, payments and cancellations for those classes.
-Officials/dignitaries from the community or their staff, government agency personnel, community groups and church organizations: Provide information on facility usage options, rental policies, procedures and availability.
Judgement and Decisions:&nbsp;
This position is responsible for the initial application for rentals of college facilities by outside organizations collecting pertinent information to assist in scheduling external rentals for the college’s facilities on four campuses. Provides client with preliminary information on the details and amenities of requested locations and then refers to Event Services for further coordination and resource assistance. This individual will collect facility usage applications and upload the initial request in the college’s scheduling software, 25Live. In conjunction with Event Services, communicate approval of request by sending email detailing arrangements made on behalf of the group/event and estimated costs in an official confirmation of the reservation. Also communicate via email request denials to client, along with an explanation for the reason as it pertains to policies and procedures. The monthly rental invoicing is also handled by this individual.
This position also provides administrative/clerical support to directors in the WCD department working closely with the team in scheduling classes, reserving class locations, assisting students with registration, preparing instructor contracts, and invoicing for classes.
Requires ability to occasionally resolve issues that may arise when department manager/s are not accessible. must have ability to use judgment and discretion in order to respect client’s need and/or expectation of confidentiality in certain situations.
Physical Demands:&nbsp;
This position requires the ability to maneuver around campus frequently on a daily basis in order to do business with other departments, run errands, check mail, make deposits, etc. While the position is based at Hardin Valley, there may be infrequent travel to the other PSCC campuses.
There is only occasionally a need to lift boxes or equipment up to 25 pounds or more during the course of an average work day for distributing advertising materials/course schedules, class-related materials, and office supplies. The ability to sit for long periods as this position requires using a computer for long stretches of time.
Full-time Employment Benefits:
&nbsp;• Insurance Options Health, dental, vision, life, short/long-term disability, FSA/HSA Wellness Incentive Program, if&nbsp; enrolled in health plan
&nbsp;• Educational Assistance Fee Waiver Spouse/Dependent discounts Audit/Non-Credit Reimbursement Program
&nbsp;• Employee Assistance Program
• Retirement options Tennessee traditional pension plan option (TCRS) 401k with $50 company match/457/403b
• Employee Discount program with over 900+companies
• 13 Paid Holidays/Year Includes paid days off the last week of December
• Sick Leave Bank
&nbsp;• Longevity Pay
• Many opportunities for professional development
Special Instructions to Applicants:&nbsp;To be considered for a position at Pellissippi State, you must create an on-line application. Your skills, abilities, qualifications, and years of experience will be evaluated using only what is recorded on your application. Work experience that is&nbsp;not&nbsp;listed on the application will not be considered towards compensation. Please note: attaching a resume does not substitute for completion of the application form. Part-time work experience is calculated at 50% of full-time experience. Please note: to scan, upload, or attach documents, a computer and scanner are available at the Hardin Valley Campus Educational Resources Center, if needed.
Pellissippi State Community College is an EEO/AA/Title VI/Title IX/Section 504/ADA employer
If you have any problems or questions please contact Human Resources at Pellissippi State Community College’s Human Resource Office at 865-694-6607 or by email at&nbsp;<a href="mailto:recruiting@pstcc.edu" target="_blank">recruiting@pstcc.edu</a>.
If you are interested in this position, click on the link to the left to apply.
#mrp

Motlow State Community College


      Administrative Assistant III
    

JOB SUMMARY The Program Assistant (PA) role is an administrative support role for Oregon Nurses Association (ONA). &nbsp;This position may support the labor department staff, as well as the professional practice department and government relations staff. The position may also support the organization’s governance entities, assist with the needs of the communications department, and provide other administrative support needs as assigned.Project management is also part of this position, with each member of the pool functioning as a project facilitator. PAs are individually assigned projects by the EAS and the respective PA will act as the coordinator for that work. All projects will be overseen by the EAS and will involve working across departments within ONA. &nbsp;PAs must be able to independently organize, prioritize, and coordinate the daily assignments received from staff in a timely and efficient manner in order to meet deadlines and department objectives, while being able to facilitate long-range project facilitation.QUALIFICATIONS: This position requires a minimum of three years administrative experience that is relevant to the responsibilities of the position. Labor organization experience strongly preferred. &nbsp;The successful candidate must possess excellent business writing, editing and proofreading skills with a strong ability to communicate both orally and in writing, and be proficient in MS Office: Word, Excel, PowerPoint, Publisher, Outlook, Survey Software; Internet.COMPENSATION AND BENEFITS: &nbsp;This is a full time, non-exempt position typically scheduled for 40 hours per week. The compensation is based on applicable years of experience applied to the wage scale outlined in the union staff ’s collective bargaining agreement.ONA offers an hourly starting pay range of $24.69 to $35.20 depending on experience.ONA also offers an exceptional benefits package including employer contributions (90%) to medical, dental and vision premiums, as well as employer paid long and short-term disability and life insurance. Opportunity to enroll in 401K plan after 6 months of employment which includes a 3% employer contribution, with additional longevity contributions after 5 years. Union members are also enrolled in a union pension plan. &nbsp;Annual PTO is 25 vacation days, 8 personal days and 12 sick leave days.OUR COMMITMENT TO EQUITY AND FAIRNESS: &nbsp;ONA is deeply committed to diversity and inclusion in its hiring practices. We are an affirmative action, equal opportunity employer. Our employment decisions are made without regard to race, color, religion, gender, gender identity, national origin, age, disability, marital status, veteran or military status, or any other legally protected status. Women and people of color are encouraged to apply.TO APPLY: &nbsp;To apply for this position, please upload your application that includes a resume here:&nbsp; <a href="https://secure.entertimeonline.com/ta/ONAG18.careers?ShowJob=386255171" target="_blank">https://secure.entertimeonline.com/ta/ONAG18.careers?ShowJob=386255171</a> &nbsp;

Oregon Nurses Association

Program Assistant

Law Clinic Office CoordinatorMichigan State UniversityCollege of LawJOB SUMMARYIn order to fully function and support the clients of the MSU Law Clinic, the Clinic is seeking a highly motivated, self-driven individual to perform important day-to-day tasks for the Clinic as well as grow the Clinic’s public facing platforms and assist with faculty projects as they arise. The Assistant will be the initial contact with the Clinic for all clients and potential clients, as well as those who come to visit the Clinic in the Law College. They will work with confidential client information as well as confidential student data and maintain a high attention to detail. The Clinic is a closely connected team that values public service, and this position will be a part of that team.&nbsp;<ul><li>This position requires a valid vehicle operator’s license to perform duties of this position.</li><li>This position is currently grant funded for a two-year contract, with the expectation of securing additional funding to extend the role beyond the current grant cycle.</li></ul>DUTIES AND RESPONSIBILITIES&nbsp;<ul><li>Interaction with the public and clinic clients<ul><li>All front desk duties, including but not limited to answering phones, providing referrals, and assisting with client needs.</li><li>Coordinating 4-5 clinic events per year, including the planning, publicity, organization and food for the event. Events involve both students and external stakeholders with approximately 25-50 attendees. May include remote attendees.</li><li>Work as the point of contact for the Institute for Continuing Legal Education (ICLE) for the Law College.&nbsp; This includes, but not limited to, setting up new accounts and submitting online book requests.&nbsp;</li></ul></li></ul><ul><li>Office Administration<ul><li>Manage both electronic and paper filings in case files and using the CLIO case management system.</li><li>Handling travel arrangements for both clinic faculty and students, including conference and event registration.</li><li>Assist in developing and implementing policies and procedures for general office operations.</li><li>Perform various clerical duties including filing documents, data entry, photocopying, scanning inventory, and maintaining office supplies.</li><li>Processing incoming and outgoing mail, which may include daily trips to the East Lansing Post Office to check the Clinic’s P.O. Box for court documents, a responsibility shared with the Office Manager.</li><li>Maintain the clinic calendars for Client Intake Room schedules as well as parking spots and other clinical space coordination.</li><li>Assist with collecting student clinic hours, which is required by the American Bar Association for accreditation and sending those reports to their respective clinic director.</li><li>Assist clinic faculty with various projects as assigned, including clinic-specific community outreach and research projects.</li><li>Assist with collecting benchmarking data regarding clinic operations from the Big 10 law schools and&nbsp; Wayne State University Law School.</li></ul></li></ul><ul><li>Communication<ul><li>Increase and improve both external and internal communications about the Clinic and its successes.</li><li>Assist with weekly social media posts by working directly with clinic faculty to identify areas and issues to highlight.</li><li>Draft monthly emails with Clinic updates for approval to distribute to faculty and staff.</li><li>Develop a Clinic newsletter to be distributed once a semester both internally and externally.</li><li>Work with the Law College communication team to ensure seamless promotion of Clinic successes.&nbsp;</li></ul></li></ul>REQUIRED EDUCATION/EXPERIENCE/SKILLS<ul><li>The job requires: knowledge equivalent to that which normally would be acquired in the first two or three years in college, technical school or a related field; six months to one year of related and progressively more responsible or expansive work experience in customer service or in performing tasks related to the area of employment; or an equivalent combination of education and experience.</li><li>Valid vehicle operator’s license to perform duties of this position.</li></ul>DESIRED EDUCATION/EXPERIENCE/SKILLS<ul><li>Bachelor’s degree from an accredited higher educational institution.</li><li>Strong written and verbal communication skills.</li><li>The position requires or will require prior to completion of the probationary period: knowledge of basic personal computer terminology and operations, and ability to use e-mail and the Internet.&nbsp;</li><li>Familiarity with the Clio case management system.</li><li>Ability to use the Microsoft Office Suite.</li><li>Familiarity with the Concur travel system.</li><li>Familiarity with social media and newsletter development and design.</li><li>Ability to work on a strict deadline.</li><li>Understanding of legal systems, both state and federal.</li></ul>Applicants should apply on-line at&nbsp;<a href="https://careers.msu.edu/" target="_blank">https://careers.msu.edu/</a>MSU is an affirmative action, equal opportunity employer.

Law Clinic Office Coordinator

Southwest Tennessee Community College is a comprehensive, multicultural, public, open—access college. Southwest has 6 campuses/centers from which it offers over 100 programs and over 20 technical certificate programs.
We foster student success, transform lives, and increase the educational level of a growing community in Shelby County. Southwest is a Tennessee Board of Regents institution, accredited by the Commission on Colleges of the Southern Association of Colleges and Schools.

We invite you to become a part of the Southwest Team!

Title: College Work Study Program (Men’s Basketball Administrative Assistant)
Employee Classification:&nbsp;Other
Institution:&nbsp;Southwest Tennessee Community College
Department: Men’s Basketball
Campus Location: STCC - Multiple Campus Locations
Job Summary
The Administrative Assistant is a college work study position reporting to the Coach, Jarrett M. Stephens. The Administrative Assistant will assist the Men’s Basketball team with clerical duties.
Job Duties
<ul>
<li>Filing, typing, and copying documents</li>
<li>Updating calendars</li>
<li>Submitting orders</li>
<li>Answering the phone</li>
<li>Other duties assigned</li>
<li>Inventory</li>
</ul>
Minimum Qualifications
<ul>
<li>Must be a registered student of Southwest Tennessee Community College. 
<ul>
<li>Only students who are approved for Federal Work Study are qualified for this position. 
</li>
</ul>
</li>
</ul>
Knowledge, Skills, and Abilities
<ul>
<li>Commitment to the time requirement 
</li>
<li>Good communication and time management skills</li>
</ul>
The intent of this job description is to provide a representation of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.
Candidates who are called for an interview must notify Human Resources in writing at least five (5) days in advance of any reasonable accommodation needed prior to the date of the interview.
First consideration will be given to current Southwest Tennessee Community College employees who meet the minimum qualifications for the position.
In order to be considered for the position, the following items must be uploaded:
<ul>
<li>Resume</li>
<li>Cover letter</li>
<li>Unofficial Transcripts</li>
</ul>
A summary of our benefits can be found below:&nbsp;
<a href="https://www.southwest.tn.edu/hr/benefits-overview.php" target="_blank">https://www.southwest.tn.edu/hr/benefits-overview.php</a>
Incomplete applications will not be considered.
Southwest Tennessee Community College&nbsp;is a TBR and AA/EEO employer and does not discriminate against students, employees, or applicants for admission or employment on the basis of race, color, religion, creed, national origin, sex, sexual orientation, gender identity/expression, disability, age, status as a protected veteran, genetic information, or any other legally protected class with respect to all employment, programs and activities.


      College Work Study Program (Men’s Basketball Administrative Assistant)
    

Payroll Administrator &nbsp;OTTO – designed, manufactured and precision tested, right here in the USA.OTTO’s opportunity:Our Payroll Administrator is responsible for providing professional level timely and accurate execution of the full payroll lifecycle. Responsibilities include managing the compilation of payroll information, paying employees, data reporting, and ensuring compliance with OTTO policy and regulatory requirements. This position is also responsible for ensuring the compensation structure and standards of the company. The candidate will work in partnership with ADP (managed service provider) to ensure success of the payroll process. The Payroll Administrator also works closely with the accounting team to ensure all accounting and reporting deliverables are met. The Payroll Administrator is continually responsible for providing a high-quality level of customer service to both management and the Company’s employees.Specifically, the Payroll Administrator will:<ul><li>Process weekly (hourly) and biweekly (salaried) payroll</li><li>Prepare weekly, monthly &amp; annual payroll reports as well as ad hoc reports for management &amp; audits</li><li>Review timecards for accuracy</li><li>Educate new managers, group leaders and office hourly on Time and Attendance</li><li>Prepare &amp; process quarterly rate increases</li><li>Act as liaison with ADP</li><li>Electronically transmit positive pay data to the bank</li><li>Manage positive pay exceptions</li><li>Track and maintain payroll deductions in arrears</li><li>Track &amp; manage age reduction GTL</li><li>Process Group Healthcare costs (W-2s)</li><li>Manage SUI rates</li><li>Set up state and local jurisdictions as required</li><li>Balance quarterly payroll taxes</li><li>Calculate and process profit sharing &amp; process bonus payrolls</li><li>Track &amp; report employee loans</li><li>Administer employee garnishments</li><li>Manage LOA vacation proration</li><li>Process payments for Cottage work</li><li>Electronically transmits 401(k) contributions/company match to plan administer</li><li>Provide reports for 401k audit</li><li>Process improvements as necessary</li><li>EEO-1 report preparation &amp; submission</li><li>Illinois Equal Pay Act report preparation &amp; submission</li><li>Census reporting for 401(k) &amp; benefit renewals</li><li>Manage salary &amp; hourly vacation carryover</li><li>Manage payroll &amp; holiday schedules in ADP</li><li>Maintain pay grades in ADP</li><li>Import points on paychecks</li><li>Retrieve ADP invoices</li><li>Prepare monthly anniversary list for the OTTO Newsletter</li><li>Manage outstanding payroll checks</li><li>Prepare annual rent increase authorizations, process rent increases</li><li>Provide annual budget information to accounting</li><li>Assist with other related duties as required or assigned</li></ul>What you’ll need to bring to the table:<ul><li>Bachelor’s degree or 10 years related experience</li><li>Minimum 5 years of full payroll life cycle experience including 2 years minimum with ADP Workforce Now</li><li>Strong problem solving, communication &amp; interpersonal skills</li><li>Solid working knowledge of benefits, policies, and procedures</li><li>High level of integrity &amp; ability to maintain confidential information</li><li>Ability to multitask</li><li>Detail oriented with ability to perform with a high degree of accuracy</li><li>Ability to work independently and as part of a team in a deadline driven and fast paced environment</li><li>Proficient in Microsoft Office including intermediate level in Excel</li></ul>OTTO’s Benefits:<ul><li>Medical Insurance</li><li>Dental Insurance</li><li>Vision Insurance</li><li>401(k) with a company match</li><li>Tuition Assistance</li><li>Life Insurance Benefits</li><li>Competitive Pay</li><li>Profit Sharing Bonus</li><li>Paid Vacation and Holidays</li><li>Company Picnic</li><li>Holiday Party</li><li>AND numerous OTTO celebrations throughout the year!</li></ul>To review all of OTTO’s available opportunities,please visit our career page by clicking on the link below:<a href="https://otto-engineering-inc.breezy.hr/" target="_blank">https://otto-engineering-inc.breezy.hr/</a>OTTO Engineering is an Equal Opportunity Employer: Disability/VeteranFederal Notices<a href="https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf" target="_blank">Federal EEOC - Know Your Rights</a><a href="https://www.nlrb.gov/sites/default/files/attachments/pages/node-251/employee-rights-under-the-nlra-poster-two-page-85-x-11-version-pdf-2022.pdf" target="_blank">NLRB Notice</a><a href="https://8765373.fs1.hubspotusercontent-na1.net/hubfs/8765373/HR/E-Verify_Participation_Poster%20(002).pdf" target="_blank">E-Verify</a>Request for Assistance / Reasonable Accommodation:If you are a qualified individual with a disability or a disabled veteran, please let us know if you require a reasonable accommodation to complete any part of the online application process. You may request a reasonable accommodation if you are unable or limited in your ability to access job openings or apply for a job on this site as a result of your disability.If you need an alternative method for applying, please contact OTTO Engineering via telephone at 847-428-7171 or email at HRDepartment @ ottoexcellence.comThese contact tools may be used only by individuals with a disability for accommodation requests; please do not inquire as to the status of an application.OTTO Engineering does not accept unsolicited resumes from third party recruiters, agencies, or similar organizations; any submissions will not be honored.

Payroll Administrator

26-Sep-2024<h4>Program and Administrative Coordinator, Office for the Arts Dance Program</h4>Faculty of Arts and Sciences 66873BRJob SummaryThe Program and Administrative Coordinator, OFA dance is a 4 day per week, seasonal, term appointment and reports to the Manager of College Dance, OFA Dance Program a variety of administrative and support duties for the OFA Dance program.&nbsp; The OFA Dance Program's mission is to promote dance as a way of knowing, understanding, and inquiring, and as an integral part of culture. It aims to advance dance literacy; create transformative dance experiences; and cultivate citizen-artist leaders, in beloved community, for a more just and promising world.Position DescriptionFinance and Administration Coordination: (30%)<ul><li>Track expenses with weekly and monthly line-item budgets (including payroll, fringe, class host hours, bank fees, Touchnet credit card fees, phone, copier fees, and all other purchases and payments.)</li><li>Process payments and purchases (e.g. visiting artist fees; external substitute teacher fees; accessibility services; photographers; etc.); request vendor/supplier set-up through Buy2Pay.</li><li>Work closely with the Manager to insure accurate coding.</li><li>Assist the Manager with Concur reports.</li><li>Submit monthly payroll for teaching artists &amp; accompanists; submit payroll for Production Manager</li><li>Assist the Manager with budget forecasting.</li><li>Assist with purchases of office supplies, food; equipment; etc.</li><li>Work with OFA administrative group tracks income and expense reporting.</li><li>Support organizational systems and filing</li></ul>Non-Credit Class Coordination: (30%)<ul><li>Support the administrative, logistical, and operational processes for the non-credit community classes including: <ul><li>Draft and send artist agreements in consultation with the manager</li><li>Support the onboarding of teaching artists &amp; accompanists (HarvardKey; Peoplesoft; Title IX trainings; etc.)</li><li>Work with the Manager on class scheduling and reserving studios</li><li>Coordinate and track substitutes or make-up classes</li><li>Working with OFA/HUIT IT team maintain data on classes registration system</li><li>Supporting the hiring, onboarding, and training of student class hosts</li><li>Collect tuition assistance (TAP) forms and work with benefits office for reimbursements</li><li>Field customer service inquiries (issuing refunds, discounts, swapping classes, answering questions about classes and registration) and communicate with class enrollees about class relocations, holidays, make-up classes, etc.</li></ul></li></ul>Programmatic Support (20%)<ul><li>Field and respond to the general Dance Program email in a timely manner.</li><li>Supports administrative duties related to residences and special programing including: <ul><li>Preparing and processing artist contracts, in consultation with the Manager</li><li>Arranging travel, accommodations and itineraries for visiting artists</li><li>Tracking registration and RSVP’s</li><li>Preparing manuals and checklists for residencies</li><li>Arranging access services</li><li>Schedule and reserve studios/spaces</li><li>Setting-up, front-of-house, documentation, food coordination, etc.</li></ul></li></ul><ul><li>Coordinate all studio reservations for the OFA 74 Mt. Auburn studio in accordance with the guidelines; support updating and disseminating of studio guidelines in consultation with the Manager and in collaboration with TDM staff.</li><li>Support management and organization of the student-led dance group costume closet.</li><li>Performs related duties as required.</li></ul>Communications Support 20%<ul><li>Assist with design and implementation of digital and print materials including e-blasts, flyers, posters, and Instagram images, with accessibility best practices.</li><li>Assist with outreach including: calendar, email, social media, and website updates.</li><li>Assist with maintaining the OFA Dance Program presence in common spaces at Harvard Dance Center in collaboration with Manager and TDM staff at Harvard Dance Center.</li></ul>Basic Qualifications<ul><li>Three years related experience in administration required.</li><li>Experience using MS Office Suite: word processing, spreadsheets, and databases.</li></ul>Additional Qualifications and Skills<ul><li>Knowledge and appreciation of dance preferred.</li><li>Business training beyond high school or college background preferred.</li><li>Ability to handle complex and confidential information with discretion. Competency using a variety of computer software.</li><li>Exceptional writing and verbal communications skills.</li><li>Arts and/or higher education background, with an emphasis on arts programming.</li><li>Experience with financial administration. Knowledge of Harvard systems helpful.</li><li>Ability to work independently with minimal supervision.</li><li>Competency with a variety of software including Mailchimp, Eventbrite, HTML, Dreamweaver, OpenScholar, ASAP Connect (for programming registration and ticketing).</li></ul>Working ConditionsThe health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up to date on CDC-recommended vaccines.Additional InformationThe Office for the Arts (OFA) at Harvard supports student engagement in the arts and integrates the arts into University life. Through its programs and services, the OFA teaches and mentors, fosters student artmaking across all disciplines and abilities, connects students to accomplished artists, and creates inclusive communities that celebrate the rich diversity of Harvard College. By supporting the development of students as artists and cultural stewards, the OFA works to enrich society and shape communities in which the arts are a vital part of life.&nbsp;The OFA is dedicated to building a diverse community committed to contributing to an inclusive environment. Applicants from underrepresented populations are strongly encouraged to apply. All formal written offers will be made by FAS HR.Work Format DetailsThis position is based primarily on-campus, in Massachusetts. This may include in-person during emergency situations (if applicable). Additional details will be discussed during the interview process. Certain visa types may limit work location. Individuals must meet work location sponsorship requirements prior to employment.BenefitsWe invite you to visit Harvard's Total Rewards website (<a href="https://hr.harvard.edu/totalrewards" target="_blank">https://hr.harvard.edu/totalrewards</a>) to learn more about our outstanding benefits package, which may include: <ul><li>Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.</li><li>Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.</li><li> Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.</li><li>Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.</li><li>Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.</li><li>Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.</li><li> Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.</li><li>Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.</li><li> Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.</li></ul>Job FunctionGeneral Administration Department Office LocationUSA - MA - Cambridge Job Code403134 Coordinator I Work FormatOn-Site Sub-UnitCollege Salary Grade054DepartmentOffice for the Arts, HarvardUnion55 - Hvd Union Cler &amp; Tech Workers Time StatusPart-time Appointment End Date30-Jun-2025Pre-Employment ScreeningIdentity Schedule<ul><li>Tuesday-Friday 9:00pm-5:00pm</li><li>Including some evening and weekend shifts as needed in keeping with student’s extra- curricular schedules.</li></ul>Commitment to Equity, Diversity, Inclusion, and BelongingHarvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.EEO StatementWe are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.LinkedIn Recruiter Tag (for internal use only)#LI-MT2

Harvard University FAS Human Resources

Program and Administrative Coordinator, Office for the Arts Dance Program

Position Title: Administrative Assistant I Department: Dislocated Worker Program (DWP) Division: Workforce Development (WOD) Employee Status: Full-time (grant-funded through June 30, 2025 with opportunity for renewal) Group: Support Services Association (SSA-Union) Grade: 6 Salary: ($18.00 hourly) FLSA: Non-exempt ICCB Classification: Clerical ___________________________________________________________________________ Reporting Relationships Reports to: Director of Enrolled Services Supervision Exercised: Supervision may be exercised over Work Experience employees (WEX) and or student workers. Job Summary Provide advanced clerical support for the One-Stop Operator Adult and Dislocated Worker Programs. Assist program staff with support using the Illinois Workforce Development System database. Proctor the WorkKeys assessments. Essential Duties and Responsibilities include the following. Additional related duties may be assigned. 1. Demonstrate sound judgement, reasoning skills, confidentiality, and discretion in all written and oral communications with customers and while handling frequent and non-routine office tasks. 2. Independently model excellent customer service with internal and external customers through all methods of contact. 3. Use independent judgement and minimal supervision to lead or direct all office support functions and direct the work of support staff as necessary. 4. Process purchase requisitions 5. Coordinate schedules, make appointments, reserve facilities, and assist with travel arrangements for the Director and other support staff. 6. Comprehend federal and state laws, rules, regulations, and policies regarding the Workforce Innovation and Opportunity Act (WIOA) and appropriately apply this knowledge in all aspects of work. 7. Coordinate the work keys assessment; including proctoring assessments and completing required reporting. 8. Resolve inquiries, troubleshoot problems, refer to appropriate departments, and provide information and resources as appropriate. 9. Maintain current knowledge of college and community resources to serve as a resource for staff, and customers. 10. Independently prepare and/or revise correspondence, reports, department forms and documents as necessary. 11. File completed documents, and purge files as appropriate, in accordance with statutory governmental regulations and College guidelines. 12. Conduct regular File Review for new files as well as review of current and exited files in preparation for monitoring. 13. Assist in the hiring, supervision, and evaluation of Work Experience employees (WEX) and student workers as necessary. 14. Order and maintain office and departmental supplies and arrange for equipment maintenance. 15. Regularly input, use, and manage data in the state workforce development database to coordinate information with career planners. 16. Use copy/fax machine to copy, send, and receive documents. 17. Provide general support to the Director and support staff. 18. Regular attendance is required and expected. 19. Use tact and courtesy to establish and maintain professional working relationships. Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Minimum Qualifications 1. Associate’s Degree or equivalent from two-year or technical school; or 12-24 months related experience and/or training; or equivalent combination of education and experience. 2. Ability to read and interpret legal guidance, policies, and procedures. 3. Ability to write routine reports and correspondence. 4. Ability to effectively present information to customers and employees of the organization. 5. Ability to apply common sense understanding to carry out instructions furnished in written, oral, schedule, or diagram form. 6. Ability to address and effectively resolve problems and complex situations using tact and good judgment. 7. Ability to learn and use the College’s software system and the state workforce development database. 8. Experience with Windows applications, webpage maintenance, and database entry. 9. Excellent verbal communication skills. Work Environment While performing the duties of this job, the employee regularly works in an office setting. Physical Demands Physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job with or without accommodations. While performing the duties of this job, the employee is regularly required to use hands and fingers to handle, feel, or operate objects, tools, or controls, and reach with hands and arms. The employee is frequently required to stand, talk, and hear.

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