Procurement Associate II

Title: Procurement Associate II

Salary Range: $38,000 minimum salary

Contract Term Length: 12 Months

Standard Hours: 37.5

Work Location: On-Site

FLSA Status: Non-Exempt

College: Madisonville Community College

Campus Location: North Campus, 2000 College Drive, Madisonville, KY

Department: Business Affairs

Total Rewards

Madisonville Community College offers a competitive benefits package and an attractive work environment that supports excellence, innovation, and creativity including:

• Exceptional health care, vision, dental coverage for you and your family
• Tuition reimbursement/waiver for you, your spouse, and dependents
• 403(b) retirement plan: a 5% employee contribution receives a 10% employer match
• Vacation/Sick Time
• Work-Life Balance
• 9.5 Paid Holidays
• 2 Weeks Institutional Closing Pay (Last 2 weeks of December) for qualifying positions
• Employee Assistance Program

Job Summary

• Madisonville Community College (MCC) is a five-campus institution centrally located along I-69 corridor in beautiful rural Western Kentucky that serves Muhlenberg, Caldwell, Webster, and Crittenden Counties. MCC is one of sixteen institutions in the Kentucky Community and Technical College System and awards certificates, diplomas, and associate degrees in liberal arts and technical education. To learn more about MCC, please visit https://madisonville.kctcs.edu/ and to learn more about Madisonville and the surrounding area, you may visit https://visitmadisonvilleky.com.

Job Duties:

• Job Summary:
  Processes purchasing, procurement card accounts payable, and expense report documents.
  
  Essential duties and responsibilities:
  • Process and audit purchase documents and supplier contracts.
  • Place orders and make payments with a procurement card.
  • Edit and audit accounts payable documents.
  • Process and audit expense reports.
  • Process inventory documents.
  • Process utility bank drafts and reporting in Commonwealth Energy Management and Control Systems (CEMCS).
  • Process incoming and outgoing mail and shipment of packages.
  • Assist all departments with purchasing/accounts payable related questions.
  • Knowledge of Microsoft Excel required.
  • Interacts with contracted vendors and staff to coordinate, facilitate, and resolve routine day-to-day procurement issues.
  • Answers questions and provides guidance regarding specific commodities and service areas to various individuals and groups based on set material or standards.
  • Other accounting/business affairs related duties as assigned.
  

Minimum Qualifications:

• Associate degree and four years related experience. 

Application Process:

Applicants must complete and submit:

• Online application – https://careers.kctcs.edu/madisonville
• Cover letter
• Resume/CV
• Copy of all college transcripts. Official transcripts needed within 30 days of hire.
• Kentucky State Law requires state and national pre-employment background checks as a condition of employment.

Positions are based on a term-contract, with the expectancy of continuance based on performance.

Application Deadline: Applications deadline December 8, 2025

Preferred Qualifications:

• Bachelor's degree and two years related experience.

Additional Skills Requested:

• Ability to make routine decisions by reviewing and providing guidance on information provided.
• Strong analytical and critical thinking skills.
• Strong interpersonal and communication skills.
• Ability to work independently and collaborating with others.
• Strong organizational skills.
• Proficient computer skills and ability to quickly learn new software.

Employee Rights - Employee Polygraph Protection Act