Fiscal/Administrative Manager 1(Hybrid)

Introduction

Are you a current State of Connecticut employee looking to advance your career?  If so, read below and apply today.

The Connecticut State Department of Education (CSDE) invites State of CT employees to apply for the position of Fiscal/Administrative Manager 1 to join the Accounting Services Unit within the Bureau of Fiscal Services.  The Accounting Services Unit is responsible for the oversight, monitoring, and reporting of state and federal grants currently valued at nearly $5 billion.  These funds directly support CSDE’s mission to ensure equal opportunity and excellence in education for all Connecticut students.

WHAT WE CAN OFFER YOU

As a state employee, you would continue to have access to the following:

• Visit our new State Employee Benefits Overview page!
• The opportunity to continue to work for a Forbes top company - 'Forbes': State of Connecticut Ranked One of the Best Employers of 2023 - State of CT Receives National Recognition for Offering Job Growth, Competitive Benefits, and Flexible Schedule
• Professional growth and development opportunities
• A healthy work/life balance to all employees

THE ROLE
This position is substantially involved with the administration of federal funds and various state annually appropriated funds.  The incumbent in this position will lead a team of Associate Accountants and will perform a variety of fiscal and accounting functions, working closely with management, grants management staff, and other programmatic divisions within the CSDE.
Additionally, the successful incumbent will be client-focused, collaborative, and solution-driven and will manage multiple competing priorities.  Primary roles will be to oversee and administer the electronic grants management system (eGMS), which will consist of reviewing and approving Local Education Agencies' (LEAs) budgets and fund requests, assisting LEAs with various eGMS-related inquiries, and assisting in the continued development of the eGMS to ensure efficiency.  This position will also oversee the financial reporting and projections for state appropriations and federal and private grants.

We are seeking a highly skilled candidate who possesses:

• Outstanding data analytics skills;
• Exceptional attention to detail;
• The ability to perform independently as well as in a team environment;
• Excellent written, verbal, and interpersonal communication skills

POSITION HIGHLIGHTS

• Monday - Friday
• Full-time
• First shift
• Location: Hartford, CT
• Hybrid position (telework and in office)

Selection Plan

In order to be considered for this job opening, you must be a current State of CT employee, who has worked for the state for at least six (6) months of full-time service or full-time equivalent service, absent any applicable collective bargaining language, and meet the Minimum Qualifications as listed on the job opening. You must specify your qualifications on your application.

• For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other.

To Apply:

• The minimum experience and training requirements must be met by the close date on the job opening, unless otherwise specified.
  
• Ensure that your application is complete and detailed before submitting it. In order to comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process. You will not be able to make revisions once your application is submitted into the JobAps system.
• Please select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location or shift.
• In order to receive educational credits toward qualification for this job posting, the institution must be accredited. If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the Talent Acquisition Professional listed on this job posting.
  
• All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period. It is the candidate’s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception. Requests should be made to DAS.SHRM@ct.gov.
• This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules.
  

FOR ASSISTANCE IN APPLYING:

• Please read or watch our Applicant Tips on How to Apply.

Important Information After You Apply:

• This posting may require completion of additional referral questions (RQs). You can access these RQs via an email that will be sent to you after the posting's closing date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). Your responses to these RQs must be submitted by the questionnaire's expiration date. Please regularly check your email and JobAps Personal Status Board for notifications. Please check your SPAM and/or Junk folders on a daily basis in the event an email provider places auto-notification emails in a user's spam.
• Read through this helpful link to prepare for your interview.
  
• Although applicants will receive correspondence via email, as a backup they are also encouraged to sign on to their Personal Status Board on a daily basis to monitor their status, view all emailed notices and complete tasks required in the recruitment process.
• Note: At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position. These documents may include: a cover letter, resume, performance reviews, attendance records, supervisory references, licensure, etc., at the discretion of the hiring agency.
• Interviews will be limited to candidates whose experience and training most closely meet the requirements of the position.
• The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.

Connect With Us:

Due to the large volume of applications received, we are unable to provide confirmation of receipt or status during the recruitment process. Updates will be available through your JobAps portal account. Should you have any questions pertaining to this recruitment, please contact Frank DeCusati at frank.decusati@ct.gov.

PURPOSE OF JOB CLASS (NATURE OF WORK)

In a state agency, facility or institution this class is accountable for supervising staff engaged in a variety of complex, professional fiscal and administrative functions with a major emphasis on fiscal administration.

EXAMPLES OF DUTIES

• Schedules, assigns, oversees and reviews the work of staff; 
• Provides staff training and assistance; 
• Conducts performance evaluations; 
• Determines priorities and plans unit work; 
• Establishes and maintains unit procedures; 
• Develops or makes recommendations on the development of policies and standards; 
• Interprets and administers pertinent laws; 
• Acts as liaison with other operating units, agencies and outside officials regarding unit policies and procedures; 
• Coordinates fiscal functions including budget preparation and management, accounting and financial reporting and analysis; 
• Assists in planning and implementation of financial aspects of EDP systems; 
• Utilizes EDP systems for financial records, reports and analyses; 
• Prepares programmatic fiscal/administrative analysis and impact statements on proposed regulations and legislation; 
• Supervises and coordinates a variety of administrative functions such as grant administration, payroll, purchasing and contract administration; 
• In addition to supervising fiscal/administrative functions may supervise support services; 
• In a facility, in addition to the above, may ensure conformance with related standards of TJC, OSHA, Environmental Protection and other regulatory agencies; 
• Performs related duties as required.

KNOWLEDGE, SKILL AND ABILITY

• Considerable knowledge of principles and practices of public administration with special reference to governmental budget management and governmental accounting; 
• Knowledge of principles and procedures of payroll, purchasing, grant administration and contract administration; 
• Considerable
  • interpersonal skills; 
  • oral and written communication skills; 
• Considerable ability
  • to understand and apply relevant state and federal laws, statutes and regulations; 
  • to prepare and analyze financial and statistical reports; 
• Ability to
  • analyze budgetary and related problems; 
  • utilize EDP systems for financial management.

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Nine (9) years of experience in a combination of fiscal/administrative functions (e.g., accounting, accounts examining, budget management, grants administration, payroll, purchasing) at least one (1) of which must be an accounting function. Descriptions of these fiscal/administrative functions are attached.

MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE

One (1) year of the General Experience must have been supervising professional level staff.

NOTE: For state employees this experience is interpreted at the level of a Budget Specialist or Fiscal/Administrative Supervisor.

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

• College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of four (4) years for a Bachelor's degree.
• A Master's degree in public administration, business administration, or accounting may be substituted for one (1) additional year of the General Experience.

PREFERRED QUALIFICATIONS

• Experience with Governmental Accounting, including agency budgets with multiple funding sources and Comprehensive Financial Status Report preparation
• Experience with Core-CT Financial modules
• Experience facilitating process improvements and procedure documentation
• Experience with analyzing and manipulating data in Microsoft Excel
• Experience with supervision of staff at all levels within fiscal services

Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

ACKNOWLEDGEMENT

As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes. As such, a job class is not meant to be all inclusive of every task and/or responsibility.