Fiscal/Administrative Manager 1

Introduction

Are you looking to grow your career with the Department of Correction? If so, the Connecticut Department of Correction has a Statewide opportunity for a Fiscal/Administrative Manager 1!

Position highlights

The Connecticut Department of Correction is recruiting a Fiscal/Administrative Manager 1 for their Fiscal Services Unit in Wethersfield, CT.  This "hybrid" position is full time on first shift, 40 hours per week, Monday through Friday, and may offer telework opportunities upon successful completion of the working test period in accordance with the Agency Telework Policy.  This position may require travel throughout the State.   

Some of the duties and responsibilities of the position include but are not limited to:

• Developing or making recommendations on the development of policies and standards; 
• Interpreting and administering pertinent laws; 
• Acting as liaison with other operating units, agencies and outside officials regarding unit policies and procedures; 
• Coordinating fiscal functions including budget preparation and management, accounting and financial reporting and analysis; 
• Assisting in planning and implementation of financial aspects of EDP systems; 
• Utilizing EDP systems for financial records, reports and analyses; 
• Preparing programmatic fiscal/administrative analysis and impact statements on proposed regulations and legislation; 
• Supervising and coordinating a variety of administrative functions such as grant administration, payroll, purchasing and contract administration.

Please see the EXAMPLES OF DUTIES section below for more information.

About Us

The Connecticut DOC is a diverse agency with a wide variety of employees from Correction Officers to Educators, to Managers and skilled professionals. We value differences that make us stronger as a team and support our mission statement.

The CT DOC shall strive to be a global leader in progressive correctional practices and partnered re-entry initiatives to support responsive evidence-based practices aligned to the law abiding and accountable behaviors. Safety and security shall be a priority component of this responsibility as it pertains to staff, victims, citizens, and offenders.

Selection Plan

To apply

• In order to be considered for this job opening, you must meet the Minimum Qualifications as listed on this job opening. You must specify your qualifications on your application.
• Applicants should ensure that they meet the minimum experience and qualifications by the closing date of this job opening, unless otherwise specified.
• Please make sure that your application is thorough and includes all necessary information before submitting it. To adhere to Public Act 21-69, the State of Connecticut has made changes to the initial application process, and resumes are no longer required. Please note that revisions cannot be made once your application has been submitted into the JobAps system.
• All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period. It is the candidate’s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception. Requests should be made to DAS.SHRM@ct.gov.

Important information after you apply

• This job posting may require you to answer additional referral questions (RQs). You will receive an email with the RQs after the posting's closing date or you can find them on your JobAps Personal Status Board (Certification Questionnaires section). Please make sure to submit your responses by the expiration date of the questionnaire. It is important to regularly check your email and JobAps Personal Status Board for notifications. Please also check your SPAM and/or Junk folders regularly in case auto-notification emails are filtered there.
• While applicants will primarily receive correspondence through email, we also encourage them to regularly check their Personal Status Board for updates on their application status, important notices, and any tasks they need to complete during the recruitment process.
• Note: At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position. These documents may include: a cover letter, resume, performance reviews, attendance records, supervisory references, licensure, etc., at the discretion of the hiring agency.
• The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.

For current state employees, salary calculations are not necessarily comparable from branch to branch but it does not impact your state service credit.

For technical questions regarding the filling of your application, please contact Benjamin Beaudry at Benjamin.Beaudry@ct.gov.

PURPOSE OF JOB CLASS (NATURE OF WORK)

In a state agency, facility or institution this class is accountable for supervising staff engaged in a variety of complex, professional fiscal and administrative functions with a major emphasis on fiscal administration.

EXAMPLES OF DUTIES

• Schedules, assigns, oversees and reviews the work of staff; 
• Provides staff training and assistance; 
• Conducts performance evaluations; 
• Determines priorities and plans unit work; 
• Establishes and maintains unit procedures; 
• Develops or makes recommendations on the development of policies and standards; 
• Interprets and administers pertinent laws; 
• Acts as liaison with other operating units, agencies and outside officials regarding unit policies and procedures; 
• Coordinates fiscal functions including budget preparation and management, accounting and financial reporting and analysis; 
• Assists in planning and implementation of financial aspects of EDP systems; 
• Utilizes EDP systems for financial records, reports and analyses; 
• Prepares programmatic fiscal/administrative analysis and impact statements on proposed regulations and legislation; 
• Supervises and coordinates a variety of administrative functions such as grant administration, payroll, purchasing and contract administration; 
• In addition to supervising fiscal/administrative functions may supervise support services; 
• In a facility, in addition to the above, may ensure conformance with related standards of TJC, OSHA, Environmental Protection and other regulatory agencies; 
• Performs related duties as required.

OFFICE OF POLICY AND MANAGEMENT, OFFICE OF FINANCE:

• Formulates policies and procedures related to state agency procurement and programmatic and fiscal management of health and human services purchase of service contracts and personal service agreements; 
• Designs, develops and implements statewide standards, goals and objectives for contracting, rate setting, payment, accounting, budgeting, auditing and other fiscal and administrative procedures to assure fiscal accountability for contracting; 
• Provides direction, interpretation and guidance to state agency fiscal/administrative staff involved with contracting; 
• Reviews with state contracting agencies the budgetary impact of any privatization contract and need for any budget adjustments; 
• Works with state agency contracting staff to implement requirements of the State Contracting Standards Board; 
• Researches, interprets and administers pertinent laws and regulations; 
• Performs related duties as required.

KNOWLEDGE, SKILL AND ABILITY

• Considerable knowledge of principles and practices of public administration with special reference to governmental budget management and governmental accounting; 
• Knowledge of principles and procedures of payroll, purchasing, grant administration and contract administration; 
• Considerable
  • interpersonal skills; 
  • oral and written communication skills; 
• Considerable ability
  • to understand and apply relevant state and federal laws, statutes and regulations; 
  • to prepare and analyze financial and statistical reports; 
• Ability to
  • analyze budgetary and related problems; 
  • utilize EDP systems for financial management.

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Nine (9) years of experience in a combination of fiscal/administrative functions (e.g., accounting, accounts examining, budget management, grants administration, payroll, purchasing) at least one (1) of which must be an accounting function. Descriptions of these fiscal/administrative functions are attached.

MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE

One (1) year of the General Experience must have been supervising professional level staff.

NOTE: For state employees this experience is interpreted at the level of a Budget Specialist or Fiscal/Administrative Supervisor.

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

• College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of four (4) years for a Bachelor's degree.
• A Master's degree in public administration, business administration, or accounting may be substituted for one (1) additional year of the General Experience.

PREFERRED QUALIFICATIONS

Candidates must possess a working knowledge of Fiscal Services within a state agency and demonstrate on their application knowledge and experience in the core functions which includes:  Budget, Accounting, Accounts Payable, Procurement, Payroll and Asset Management.  

Our preferred experience shall also expect candidates to articulate their experiences with:

• Demonstrated experience of progressive supervision of staff at all levels with fiscal service.
• Experience with all CORE-CT Fiscal Modules.
• Experience with Agency budget with multiple funding sources and multiple spending plans and CFSR preparation.
• Experience with EPM/STARS report generation and experience using Microsoft Word and expert Excel experience.
• Experience developing performance measures, contract compliance and monitoring.
• Experience communicating in person, on the phone, and in writing with a variety of parties, including co-workers.
• Experience working independently to solve problems and adapt to changing work priorities and compressed deadlines.
• Experience communicating with diverse communities orally and via written communication.
• Experience developing agency policies and procedures for approval.

Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

ACKNOWLEDGEMENT

As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes. As such, a job class is not meant to be all inclusive of every task and/or responsibility.