Executive Administrative Assistant - Student Affairs

Southwest Tennessee Community College is a comprehensive, multicultural, public, open—access college. Southwest has 7 campuses/centers from which it offers over 100 programs and over 20 technical certificate programs.

We foster student success, transform lives, and increase the educational level of a growing community in Shelby County. Southwest is a Tennessee Board of Regents institution, accredited by the Commission on Colleges of the Southern Association of Colleges and Schools.

We invite you to become a part of the Southwest Team!

Title: Executive Administrative Assistant - Student Affairs

Employee Classification: Other Professionals

Institution: Southwest Tennessee Community College

Department: Student Affairs

Campus Location: STCC - Union Avenue Campus

Job Summary

This is a full-time, support position reporting to the Vice President of Student Services Administration and provides office and clerical support for effective, efficient and successful operation of the office.

Job Duties

• Serves as Office Receptionist and answers/appropriately handles/routes telephone calls.
• Manages schedule and calendar and sets meetings as directed.
• Provides outstanding customer service to faculty, staff, students and general public.
• Opens, logs-in, sorts, and logs-out all mail.
• Prepares and processes routine business forms and paperwork associated with Vice President’s office.
• Efficiently manages files.
• Effectively communicates with and provides follow-up with students, faculty, staff and the public.
• Handles travel arrangements.
• Provides word processing.
• Handles special arrangements for meetings, events, and workshops.
• May perform other duties as assigned.

Minimum Qualifications

• High School Diploma (Associate or Bachelor degree preferred).
  
• Four (4) or more years’ experience in an office setting (experience in higher education office preferred).
  
• Working knowledge of Microsoft Word, PowerPoint and Excel Software.
  
• Excellent human relations skills.
  
• Excellent time management and organizational skills.
  
• Excellent communication skills.
  
• A background check will be required for the successful candidate.

The intent of this job description is to provide a representation of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.

Candidates who are called for an interview must notify Human Resources in writing at least five (5) days in advance of any reasonable accommodation needed prior to the date of the interview.

First consideration will be given to current Southwest Tennessee Community College employees who meet the minimum qualifications for the position.

In order to be considered for the position, the following items must be uploaded:

• Resume
• Cover letter
• Unofficial Transcripts

A summary of our benefits can be found below: 

https://www.southwest.tn.edu/hr/benefits-overview.php

Incomplete applications will not be considered.

Southwest Tennessee Community College is a TBR and AA/EEO employer and does not discriminate against students, employees, or applicants for admission or employment on the basis of race, color, religion, creed, national origin, sex, sexual orientation, gender identity/expression, disability, age, status as a protected veteran, genetic information, or any other legally protected class with respect to all employment, programs and activities.