Assistant Event Coordinator

The Cooper’s Hawk Assistant Event Coordinator assists in orchestrating on- and off-site events, while promoting the Cooper’s Hawk brand, culture and values.  He or she provides outstanding customer service, while enthusiastically and professionally building a rapport with internal and external guests.  The Assistant Event Coordinator is a self-starter who anticipates event needs, discerns work priorities, meets deadlines with little supervision, works well with team and is able to work evenings and weekends.  The scheduling for this position will be between 25-30 hours per week with nights and weekends being required.  If scheduled between Monday thru Friday, the shift would start at 4pm to closing.  

What You’ll Get

• Incredible Discounts:
  • 50% Dining and Carryout
  • 40% Retail Wine
  • 20% Retail and Private Events
  • Monthly Complimentary Wine Tasting for Two 
• Medical, Prescription, Dental, Vision Insurance plus Telemedicine and Wellness Program
• Company Matching 401(k) Retirement Savings Plan
• Flexible Savings Accounts- Health and Dependent Care 
• Highly Competitive Pay plus Team Member Incentives & Rewards  
• Pay Access before Pay Day 
• Flexible Schedules 
• Paid Time Off 
• Access to Team Member Relief Program
• Employee Assistance Program, providing mental health, legal and financial counseling.
• “Everyday Benefits” Program to include insurance coverage (pet, life, auto, home/property) and employee discounts on goods and services
• Employee Referral Bonus Program
• Wine and Culinary Education 
• Career Growth Flight Plan
• Milestones Recognition Program

What You’ll Do

• Works closely with Event Manager to ensure all required tasks are accomplished and complete.
• Ability to multi-task and be highly organized and focused so events are smoothly run, and all deadlines are met.
• Lead team of Servers, Bartenders, and Service Assistants during events to ensure excellent food quality and service to our guests.
• Communicates with Guests and staff on all aspects of private event.
• Coordinates appointments and scheduling of events.
• Produces an outline of the event's needs, also called the BEO (Banquet Event Order), to include event details, i.e. private space, food and drink accommodations, timeline, audio-visual and other vendor-guest needs.  Creates Guest contact based on BEO.
• Creates and revises room layouts for each event.
• Utilizes computers to communicate, plan, budget and organize events.
• Tracks reconciliation of event deposits and final payments.
• Assists with off-site events.

What You’ll Need

• Must represent Cooper’s Hawk Vision and Values.
• Experience working in high-volume restaurant operations.
• Team-focused with commitment to high guest service standards.
• Loves working with people and has a passion for corporate and social event management.
• Possess outstanding organizational skills and attention to detail.
• Excellent, professional interpersonal skills, both in person and by phone.
• Excellent communication skills, including writing, proof reading skills, and speaking.
• Excellent leadership in high volume restaurant environments.
• Neat personal appearance.
• Comfortable working with computers, proficiency with Microsoft Office.
• Excellent analytical and problem solving skills.
• Self-starter, strong work ethic, and open to new ideas.
• Able to have FUN!  
• Able to lift and carry up to 40 pounds.
• Able to exert fast-paced mobility for periods of up to 6 hours in length.

Cooper’s Hawk reviews several factors when establishing compensation. Salaries and hourly wages appearing in a job posting may be published by third parties and may not reflect the salaries or hourly wages offered by Cooper’s Hawk.  

Cooper’s Hawk is an equal opportunity employer.  All qualified applicants are considered for employment without regard to the person’s race, color, religion, national origin, sex, sexual orientation, age, marital status, veteran status, disability, or any other characteristic protected by applicable law. Cooper’s Hawk makes reasonable accommodations during all aspects of the employment process, including during the interview process.  

The information provided above indicates the general nature and level of work required of the position and is not a comprehensive list of all responsibilities or qualifications. The Benefits list is only a highlight of some of the benefits offered to team members; eligibility for certain benefits apply. 

About Us

Cooper's Hawk Winery & Restaurants was created with the inspiration of bringing the Napa Valley experience to all of America, by combining an elegant tasting room with a polished casual restaurant and scratch kitchen. Cooper's Hawk wines have won hundreds of awards and are the Official Wines of the Screen Actors Guild® Awards. We are built upon the belief that food and wine hold the power to forge a COMMUNITY, and with the world's largest wine club membership, we are paving the way to democratizing the good life!