Area Studies Technical Services Assistant

25-Nov-2024

Area Studies Technical Services Assistant

Harvard Law School

67357BR

Job Summary

The Area Studies Technical Services Assistant supports the acquisition, cataloging, and maintenance of Chinese and Korean language collections, ensuring efficient processing and accurate records. The role includes both ongoing cataloging and acquisitions duties, as well as additional tasks related to serials check-in, financial processing, and vendor communications. 

Position Description

As an Area Studies Technical Services Assistant, you will: 

• Prepare and precheck vendor title lists to identify existing Harvard holdings, preventing duplicate collections during the selection process.
• Create bibliographic and order records for newly selected titles in Chinese and Korean languages. 
• Search and enter Purchase Order Line (POL) numbers on Electronic Order Delivery (EOD) lists. 
• Check-in Chinese and Korean monographs and serials, ensuring accurate record updates. 
• Perform copy cataloging for Chinese and Korean print books. 
• Photocopy and prepare data for Korean books in the cataloging backlog for submission to original cataloging. 
• Organize cataloging backlogs. 
• Manage the check-in process for over 2,250 Chinese and Korean serials throughout the year. 
• Process payments for invoices from Chinese and Korean vendors (176+ payment lines annually) and handle related financial records. 
• Open and prepare packages containing newly acquired items. 
• Gather serials from stacks and prepare binding slips for end-of-year binding processes. 
• Communicate with vendors to claim missing serial issues, ensuring timely updates to collections. 
• Perform other duties as assigned. 

Basic Qualifications

Three or more years of related experience. Education beyond high school may count toward experience.  

Additional Qualifications and Skills

We are looking for people who have:  

• Speaking and reading proficiency in Chinese and Korean. 
• Understanding of MARC cataloging standards and best practices. 
• Proficiency with computer technology (word processing, spreadsheets, databases). 

Physical Requirements

Ability to independently lift items weighing up to 40 pounds. 

Working Conditions

This job is performed in a temperature-controlled office environment. There may be limited exposure to dust and mold 

Additional Information

This is a term appointment currently expected to extend through 6/30/25, with potential for renewal subject to funding and departmental need.  

We regret that Harvard Law School is unable to provide visa sponsorship for staff positions. 
 
All offers to be made by HLS Human Resources. 

Work Format Details

This position is based on campus in Cambridge, MA    

About Us

Be a part of excellence and leadership in legal education and scholarship at Harvard Law School. We are a community of talented people from diverse backgrounds, lived experiences, and perspectives, dedicated to advancing the cause of justice all over the world. We value our differences and our diversity as a source of strength. We are committed to developing and inspiring our students and our workforce. Whoever you are, whatever you do, however you do it, Harvard Law School is a place where you can thrive.

Benefits

We invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include:

• Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
• Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
• Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
• Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
• Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
• Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
• Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
• Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
• Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

Job Function

Library

Department Office Location

USA - MA - Cambridge

Job Code

403074 Library Assistant VI

Work Format

On-Site

Sub-Unit

------------

Salary Grade

053

Department

Law Library

Union

55 - Hvd Union Cler & Tech Workers

Time Status

Part-time

Appointment End Date

30-Jun-2025

Pre-Employment Screening

Identity

Schedule

24hrs/week, M-F

Commitment to Equity, Diversity, Inclusion, and Belonging

Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

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